Virtual Clone » Virtual Office Assistant

How Can Virtual Assistant Help Home Base Business

Vipul — Fri, 21 Oct 2011 08:35:16 +0000

Setting up a home based business offers you so many advantages. First of all, your investments are low, you have flexible working hours, you get to be your own boss and you don’t really have to hire employees either. On the other hand, since it is a business after all, your home based venture will still require your whole hearted dedication and expertise in order to become a success. So why not hire a virtual assistant who will help you to run your day to day operations in a smoother manner without disturbing your daily routine? Doing so will not only prove to be cost-effective but you also get the right help when you need it the most.

Don’t worry about buying a desk and a telephone connection for your virtual assistant because she will report to you online and communicate with you through phone and mail. This also means that you do not have to invest in any costly office equipment which alone gives you plenty of savings. Virtual Clone also offers you the services of our highly trained virtual assistants on a per hour or a contractual basis, unlike a regular employee. In other words, you pay for the work you want to get done without worrying about whether your virtual assistant is on sick leave or on vacation. More importantly, you can always count on them to give you some support at the times when you need it the most; whether you are planning a bumper sale or it’s time to file your taxes.

Our virtual assistants are trained to take care of general administration, database management, web research, accounting & invoicing as well as customer relationship management. At Virtual Clone, we ensure that you get a virtual assistant who is friendly, able to understand your directions well and always delivers on time.

How Can Virtual Clone Help your Online Business

Vipul — Mon, 03 Oct 2011 07:26:52 +0000

These days everything seems to be online- you can shop online for hours, chat with friends online, watch movies online and even order food online. If you are an entrepreneur who manages an online business, you have the liberty of catering to a global audience irrespective of where they are located. On the other hand, since it is a business after all, it also needs to be run like a well oiled machine. Running the show like a one man army can become tedious for even the most efficient and experienced of entrepreneurs. Asking for help doesn’t mean that you are incapable of doing the hard work by yourself, but it does mean that you’ll have plenty of time for the decisions that matter most.

Hiring a Virtual Clone simply means outsourcing your work to a multi-skilled person who can be hired on an hourly or a contractual basis. Here are just a few examples of how hiring one of our virtual assistants can benefit you:

They can schedule meetings for you and update your calendar with reminders on a daily basis.
If you’re keen to explore a new business idea further, they can conduct all the required research for you.
They can make appointments, book tickets & hotels, take your messages and even filter your mail for you.
They can help keep your accounting books up to date and even prepare weekly sheets which reflect your profit and loss for a specified time period.
Need an invoice or an official e-mail to be sent to a client immediately? Just ask your virtual clone to do the needful and it will be done within minutes.

So, with a virtual assistant by your side, you don’t need to have sleepless nights worrying about mounting employee salaries or other huge expenses. With Virtual Clone, you’re always assured of the best and most professional service online.

How Can Virtual Assistants Help Entrepreneurs

Vipul — Thu, 15 Sep 2011 09:25:40 +0000

Setting up a new business or running an existing one, involves carrying out a hundred different tasks efficiently. It’s only natural to wish that you had somebody to help take a load off your back now and then. The thought of hiring extra employees may seem enticing, but there’s also the huge increase in costs to consider. Enter Virtual Clone.

At Virtual Clone, we give you full access to virtual assistants who can carry out a wide range of tasks for you from general administration to taking care of your accounts. Your virtual assistant doesn’t need to report in person everyday but will do so online and the best part is that you don’t have to worry about huge costs because you get to decide how many hours you want your virtual assistant to work for you every day. You could in fact, begin the week by assigning work to your virtual assistant who will keep you updated about the progress. It’s like having an invisible right-hand person do your work for you to your satisfaction and for a very competitive rate!

So if you feel that your business just cannot afford to hire more employees, outsourcing job responsibilities to a virtual assistant is one of the smartest decisions you could make for your business and for yourself. After all, wouldn’t you rather use your time in the office to concentrate on income producing tasks than to worry about other mundane activities? You’ll find an increase in your job performance once your virtual clone begins to report to you. Since the work performed is on an hourly or contractual basis, you have the liberty to decide when you need expert help the most and the duration as well. Virtual Clone is here to help you find the perfect online virtual assistant today. Give us a call to find out more!

Hire A Virtual Assistant As Project Manager

Vipul — Mon, 13 Jun 2011 04:35:04 +0000

If you have been running a business for a long time, you would know that your project manager gets a lot of free time even after he/she is done with the work. You still have to pay for that time when your project manager has no work to do too. Have you ever thought of someone whom you could pay only for the time he/she spent for your work? If you nodded, then you probably thought of a virtual assistant.

Go on to hire a virtual assistant as project manager. You can assign him/her the task and forget about the wasted hours to be paid for. Your virtual assistant will work for you, and get you better and bigger projects, without you having to bother about it. Since virtual assistants are not full-time employees, they always walk that extra mile for the job.

Select a good virtual assistant who has strong communication skills and good marketing skills as well. He/she will ensure that you have the best projects. With such projects and also paying the virtual assistant only for the hours he/she worked, will also leave your pockets heavier. After all, why should you pay more for the same work?

Virtual Assistants for Small Firms

Vipul — Fri, 03 Jun 2011 03:56:27 +0000

If you own a small business firm, you would know that hiring a virtual assistant can help you save your money. By hiring a virtual assistant, not only do you cut down on your cost, but can also save the hassle of arranging for a separate operating space. Selecting a good virtual assistant will ensure that you get the work done from a remote place, without wasting any time.

Choosing to hire a virtual assistant for your small firm would also spare you from the extra tension of training them. The virtual assistants normally are well aware of their job profile. They just need to be given the guidelines.

Managing a small firm demands a lot of you and your managerial decisions. In such a case your virtual assistant reduces your administrative time. You can look after the other aspects of your business, as the virtual assistant manages his/her part of the work.

No more are you required to pay for the coffee breaks that your assistants used to take. You can only pay for the virtual assistants working hours. This will definitely save your money, and you will not have to keep on thinking whether your virtual assistant is putting in his/her best. Running a successful small firm needs – proper management and decisions to be made. The rest fall into place automatically. One such decision is to hire a virtual assistant for your firm.

Virtual Assistants – How to do Web Research?

Vipul — Sat, 03 Jul 2010 07:10:49 +0000

Virtual Assistants are often hired to do a variety of web researches. Depending upon the subject of research, it can at times be quite difficult to find the right information on web. But if you have correct strategy in place life can be a lot easier. Here are some simple tips from a web research pro:

Before starting with research use tools like Google Keyword Selection Tool or Yahoo Overture to find the right keywords.
Don’t just stick to Google, use different search engines. This may sound obvious but often researches just stick to Google and forget others. All the top search engines have their own indexing algorithm and results may vary a lot from one search engine to another.
Understand how Advanced Search works and use it to filter search results, this can save a lot of time. With Google you can use inulr:, filetype:pdf , site:vitual-office-assistant for advanced searching.
Make best use of social media. Sites like LinkedIn and Plaxo can be used extensively when doing research related to people, like finding professionals, doing reference check for someone etc.
Don’t just browse, read. This is the most important part of any research. An attentive, careful reading can add a lot of quality to your research. Be Mindful

It’s Time to Hire a Virtual Assistant

Vipul — Tue, 29 Jun 2010 02:47:23 +0000

Virtual assistants are an asset for your business. Their business benefits and indirect benefits enjoyed by an individual are discussed time and again. These advantages have led to a sudden upsurge in the number of people offering virtual assistance. The main question probing the minds of businessmen is when the right time to hire a virtual assistant is.

The ideal time to hire a virtual assistant is since the inception of your business. This enables him/her to understand your business and grow with it. This also helps in building a relationship of trust. So if you are going to start your business, it’s time to list the tasks that you want your business partner to perform.

If you are already in the business, it is never late to hire a virtual assistant. There is a point in every business when you can’t handle everything on your own. When you don’t have time to clear your inbox, post a job, conduct interviews, train a new employee and work pressure keeps you under constant stress you know it’s time to hire a professional for the same. There are numerous instances in the industry to prove that the professional services of a virtual assistant are more beneficial than hiring a part time or a full time employee.

Another indication of the time to hire a virtual assistant is your off balanced work and life. When you spend hours in the office completing the mundane tasks sacrificing your family life you know a virtual assistant will help. Apart from relieving you from the office on time he/she can manage all your administrative and support activities. This would give you a lot of time to concentrate on more profit making plans.

This recession is the best time to start the work with a virtual assistant. Many people have been looking for a flexible work from home career option during these troubled times. This gives you a lot of choice to select from the experienced lot.

Whenever you decide to hire a virtual assistant a simple task of marking out the activities to be outsourced should be mandated. This brings clarity in the partnership. This also aids the selection of an efficient and an effective virtual assistant.

Internet connection for a Virtual Office Assistant

Vipul — Fri, 12 Mar 2010 06:39:14 +0000

We all know that the whole virtual working is based on internet. Whether it’s staying in touch with the client over email / IM, answering and making phone calls over VIOP, managing documents using online document library like googledocs or using a CRM system, a Virtual Office Assistant is relying on the internet all the time. And therefore the type of internet connection can have a big impact on your working.

Here are a few tips on what kind of internet connection you should have:

Go for the fastest possible broadband connection, at least 8mbps. Anything below that will adversely affect your productivity and will intrun result in lower earnings, so no real saving there.
Select a reliable provider and inquire about the experiences of other in your locality about the same provider. Also get an idea of their technical support because you never know when you will get stuck somewhere and will need immediate technical help. Do not choose a provider which doesn’t offer 24/7 technical support.
Always have a backup connection. We struggled a bit without a backup connections initially. In general the internet connections are quite reliable, but they do go down occasionally. The ideal back connection would be a wireless / 3G connection, if you are using a wired connection as your main connection.
Never use a wireless connection as your main connection. A wireless connection is good as a backup, but they usually have high latency and low speed.
And last but not the least, put the router on UPS. Power fluctuations can affect the router badly and you may end up spending a lot of hours troubleshooting the issue.

We do stick to above tips always, and that is why our clients say, we are super reliable .

VOIP Revolution

gauri.surange — Wed, 28 Oct 2009 07:46:49 +0000

Internet revolution has changed the business operations across the world. In the vast markets of different time zones, communication was a challenge. But with technologies like Voice Over Internet Protocol (VOIP) communication processes are being redefined across the industry.

VOIP is the newest technology for transmitting voice messages over the Internet Protocol (IP) networks. Internet telephony as it is called converts the analog voice signal to the digital signals and translates the signal into IP packets. The steps are reversed at the recipient’s end.This simple procedure has turned out to be extremely beneficial to the companies across the world. It has reduced the cost of calls made through public switched telephone network (PSTN) manifold. Interaction with the international customers and clients is now at a mere cost of the internet.

VOIP has become a boon for the virtual assistants. Since virtual assistants work from a remote office their interaction with clients is a major expense. And many virtual assistants are individuals working from home trying to curtail maximum business expenses. Thus, VOIP has given a new dimension to communication especially in the virtual assistant industry.

Benefits of an Indian Virtual Assistant

gauri.surange — Wed, 28 Oct 2009 07:45:03 +0000

World has come closer now more than ever before. Internet has brought together the whole world for equitable distribution of resources.
Time, money, technology and labor are best utilized by today’s entrepreneur for gaining maximum utility. Therefore businesses at places like United Kingdom, Australia and United States of America make business sense by hiring an Indian virtual assistant. The cost of living and labor are the main reasons for the same. Indians benefit from the money convertibility and the business owners from spending less on labor.

Another reason why UK and Australian businesses find Indian virtual assistants convenient is the lesser difference between the time zones. Though the time zones differ, the difference is not as much as the difference between United States of America and India.

In this competitive and close world India has successfully maintained its identity as outsourcing hub. The rise in the number of Indian virtual assistants truly signifies that no recession would stop the business spirit of this nation.